2023-2024 After-School Program Information 

 

FEES

 

Annual Membership Fee 

 

The Annual Membership Fee for all Club members is $50. This is a one-time fee that covers attendance for extended openings such as fall and spring breaks, student holidays, early release, etc. 

 

After-School Fees (elementary students only)

 

The Club has implemented a fee of $20 per week, per child to assist with costs associated with the after-school program. These fees can be paid weekly and in advance. We accept the following payment methods: 

 

• Card online, over the phone, and in person

• Checks in person 

• Cash in person 

• Money orders in person 

 

Payment arrangements must be made in advance and in writing and be approved by an administrative staff member. 

 

Refunds

 

• The Annual Membership Fee of $50 is nonrefundable. 

• Weekly fees can be refunded if there is at least two weeks notice of the cancellation. This cancellation must be submitted in writing via email, hard copy, etc., and must be approved by an administrative staff member. 

• There will be a 30% processing fee applied to refunds.  

 

CLUB HOURS 

 

The Club is open from 2 to 7 p.m. Club members should be picked up by 7 p.m. as the Club closes promptly at that time.

 

CHECK-OUT PROCEDURES 

 

Parents/guardians/caregivers of children in ALL grade levels (including middle and high school) are expected to come inside the Club to check out their child. Separate sign-out sheets will be provided (one for elementary and one for teens) where parents should print their name, sign, and write the time of pickup. 

 

If someone other than a parent/guardian/caregiver or authorized individual will be picking up a Club member, the parent/guardian/caregiver is expected to call the Club and inform a staff member. Upon entering the Club, the person picking up the child will be asked to present identification. This is for the safety of Club members, and we thank you for your cooperation. 

 

PERSONAL ITEMS  

 

The Club is not responsible for lost, stolen, misplaced, or damaged personal property. Club members are encouraged to leave personal items, especially cell phones and other electronics, at home. 

 

Club members are not allowed to have cell phones out during the after-school program. If you need to get in touch with your child, please call the front office at 770-307-1399, ext. 1. 

 

SNACKS  

 

• Snacks are provided every afternoon. Children can also bring snacks, and vending machines are available. Snacks are $1 and drinks are $1.25. 

• Due to a limited number of water fountains, children are encouraged to bring water bottles.

• Snacks should only be eaten in the gym during the designated snack time.  

 

INCLEMENT WEATHER 

 

• If Barrow County Schools is closed due to inclement weather, the Boys & Girls Club of Winder-Barrow County will also be closed. 

• Should Barrow County Schools close early due to inclement weather, the Club will be closed. Please make arrangements with your child’s school to have them transported home or elsewhere.

• Should inclement weather occur during Club operating hours, we will begin contacting you immediately to pick your child. We will then begin procedures to close the facility.

 

QUESTIONS AND SUPPORT 

Email office@winderbarrowbgc.com.